If the domain is different, though, the SMTP server will have to communicate with the other domain’s server. If the domain name is the same as the sender’s, the message is routed directly over to the domain’s POP3 or IMAP server – no routing between servers is needed. Step #3: The SMTP server processes the recipient’s email address – especially its domain. Step #2: Your email client communicates with the SMTP server, giving it your email address, the recipient’s email address, the message body and any attachments. This server can be named many things a standard example would be.
Step #1: After composing a message and hitting send, your email client – whether it’s Outlook Express or Gmail – connects to your domain’s SMTP server. The basic steps of this process are outlined below for your convenience. Now that you know the basics of incoming and outgoing mail servers, it will be easier to understand the role that they play in the emailing process. Most POP3 servers can store messages on servers, too, which is a lot more convenient. IMAP, or Internet Message Access Protocol, servers always store copies of messages on servers. POP3, or Post Office Protocol, version 3, servers are best known for storing sent and received messages on PCs’ local hard drives.
Incoming mail servers come in two main varieties. Outgoing mail servers are known as SMTP, or Simple Mail Transfer Protocol, servers. Mail servers can be broken down into two main categories: outgoing mail servers and incoming mail servers.
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Without this series of mail servers, you would only be able to send emails to people whose email address domains matched your own – i.e., you could only send messages from one account to another account.
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Although it may seem like a message is sent instantly – zipping from one PC to another in the blink of an eye – the reality is that a complex series of transfers takes place. Every email that is sent passes through a series of mail servers along its way to its intended recipient.
What is a Mail Server?Ī mail server is the computerized equivalent of your friendly neighborhood mailman. You can learn more about the role that mail serves play in email delivery by reading on below. It’s easy to understand how standard snail-mail gets from point A to point B – but how does an email message make its way from a sender to a recipient? The answer to that question revolves around something called a mail server. Most of us take this process for granted, giving little thought to how it actually works. With the click of a mouse button, you can send an email from one point of the globe to another in a matter of seconds.
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